Al Haktur IT Solutions is seeking a reliable and organized Admin Assistant to support its daily administrative and office operations in Dubai. The role involves managing documents, coordinating schedules, handling correspondence, maintaining records, supporting employees, and assisting different departments with routine office requirements. The ideal candidate should be well organized, computer literate, detail-oriented, and capable of handling multiple administrative tasks in a professional business environment.
Key Responsibilities
- Provide day-to-day administrative and office support to management and employees.
- Maintain organized physical and digital files, records, and company documents.
- Prepare, format, scan, print, photocopy, and distribute office documents.
- Enter and update information in spreadsheets, databases, and company systems.
- Manage incoming and outgoing emails, correspondence, and routine communications.
- Answer telephone calls and direct inquiries to the appropriate department or employee.
- Schedule meetings, appointments, and internal activities as required.
- Prepare meeting rooms and assist with meeting arrangements.
- Maintain calendars and provide reminders regarding appointments and deadlines.
- Prepare basic reports, letters, forms, presentations, and administrative documents.
- Monitor office stationery, supplies, and equipment.
- Maintain records of office supplies and coordinate replenishment when required.
- Coordinate with vendors, courier companies, maintenance providers, and other service suppliers.
- Assist with purchasing requests and routine office-related orders.
- Support HR with basic employee documentation, attendance records, and administrative requirements.
- Assist the finance team with filing invoices, receipts, payment documents, and other records when required.
- Maintain accurate records of company assets, equipment, and office materials.
- Coordinate with the IT team regarding office equipment and basic administrative requirements.
- Assist with employee onboarding arrangements and preparation of required office materials.
- Handle confidential company information and documents responsibly.
- Assist with travel arrangements, accommodation bookings, or business-related logistics when required.
- Support the preparation of internal announcements and office communications.
- Maintain a clean, organized, and professional office environment.
- Follow company policies and administrative procedures.
- Assist different departments during busy periods and special projects.
- Complete other administrative duties assigned by management.
Requirements
- Diploma or bachelor’s degree in Business Administration, Office Management, Management, or a related field is preferred.
- Previous experience as an Admin Assistant, Administrative Coordinator, Office Assistant, or similar position.
- Good knowledge of MS Word, MS Excel, PowerPoint, email, and office applications.
- Strong organizational and time-management abilities.
- Excellent attention to detail and accuracy.
- Good written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Professional attitude and good interpersonal skills.
- Ability to maintain confidentiality of company and employee information.
- Good filing and record-keeping skills.
- Ability to work independently and as part of a team.
- Previous experience in an IT or technology company is an advantage.
Skills & Competencies
- Office administration
- Document management
- Data entry
- MS Word and Excel
- Email and correspondence
- Calendar and meeting coordination
- Record keeping
- Office supplies management
- Vendor coordination
- Administrative reporting
- Employee support
- Confidentiality
- Time management
- Attention to detail
- Communication and teamwork
Why Join Al Haktur IT Solutions?
The Admin Assistant position at Al Haktur IT Solutions in Dubai offers an opportunity to gain practical experience in office administration while working in a technology-focused business environment. The role provides valuable exposure to documentation, employee support, vendor coordination, scheduling, and daily business operations, helping candidates develop strong organizational and administrative skills for long-term career growth in the UAE.